Administration Assistant OR Human Resources Assistant
***********LOCAL CANDIDATES ONLY******NO C2C*******
Job Title - Administration Assistant
Location - San Ramon, CA (Hybrid , 3-4 days onsite a week)
Description:LOOKING FOR CANDIDATES LOCAL TO WORK LOCATION-SAN RAMON/BAY AREA. ASSIGNMENT IS HYBRID AND REQUIRED ON SITE 3-4 DAYS A WEEK DEPENDING ON COURSE SCHEDULE AND BUSINESS NEED.
TOP THINGS LOOKING FOR:
1) Fit with role, 2) Meeting minimum requirements and 3) How they compare with other candidates who meet 1 and 2.
Job Description
- Provide operational support for Leadership and Employee Development (LED) courses and programs
- Coordinate and lead complex processes, including, but not limited to, scheduling classes, booking locations, communicating with training participants, managing course materials, tracking inventory, and other tasks as required
- Work with LED leaders and Program Managers to plan, forecast, schedule and implement enterprise-wide training initiatives
- Collaborate with Program Managers, Instructional Designers, Instructors, Operations staff and other coworkers and business partners to ensure success preparation and delivery of courses
- Build partnerships and work collaboratively with others to meet shared objectives and deliver customer-centric solutions
- Maintain integrity of training data within SAP Learning Management System (LMS) by managing courses and enforcing quality control in support of governance processes and procedures
- Actively promote and lead efforts toward more efficient, standardized and automated processes through continuous improvement efforts, ensuring seamless operational support and a consistent business approach
- Systems maintenance support for school
- Close out Help Desk tickets related to courses
- Create and maintain training manuals, job aids and other documentation for cross-training and knowledge transfer purposes
- Manage multiple Outlook mailboxes
- Implement technology projects related to LED
- Participate in ad hoc project requests as needed
Minimum Qualifications
- High School or General Education Development (GED) diploma
- 3 years experience in the areas of logistics, training coordination or administrative support roles
- 2 years of combined experience working within a training organization and/or SAP or other Learning Management System (LMS) or equivalent
- Ability to quickly learn new systems, processes and procedures
- Proficiency in Microsoft Office with emphasis on Outlook, Excel and Word
- Ability to manage multiple assignments, sometimes complex and/or involving competing priorities, to produce work that is accurate, thorough and on time
- Ability to lift a minimum of 20lbs
Desired Qualifications
- Bachelor’s in Learning, Business Administration, Computer Science or job-related discipline or equivalent experience
- 2 years providing informal leadership within team
***********LOCAL CANDIDATES ONLY******NO C2C*******
Job Title - Human Resources Assistant
Location - San Ramon, CA (Hybrid)
Description:
ONLY SUBMIT LOCAL CANDIDATES TO BAY AREA/WORK LOCATION-SAN RAMON. ASSIGNMENT CAN POTENTIALLY BE REMOTE 1-2 DAYS PER WEEK. TEST PROCTORING WILL REQUIRE FOR CANDIDATE TO COME IN TO THE OFFICE.
TOP THINGS LOOKING FOR:
- Attention to detail
- Strong communication and presentation skills
- Organizational skills
Description:
The Human Resources Assistant will support the Candidate Care & Operations team which includes Testing Operations, Hiring Hall, Centralized Job Bidding and Talent Operations. The successful candidate will primarily support Testing Operations and will provide support to Hiring Hall, Centralized Job Bidding and Talent Operations as needed.
Responsibilities include, but are not limited to:
1. Proctor in person testing at various locations across client' s territory by supervising and monitoring examinations to ensure a fair and secure testing environment
- Set up of testing stations, including prepping computers and distribution and collection of materials
- Verifying the identity of test takers, recording attendance, completing reports and managing test related documentation
- Responding to questions, resolving conflicts during the test sessions
2. Address inquiries and/ or questions related to Candidate Care & Operations with basic instructions or using established policies, procedures or guidelines.
3. Process electronic and paper records and provide administrative support
4. Other tasks as assigned
Minimum Qualifications
- HS Diploma or equivalent
- Minimum of 2 years related experience
Desired Qualifications:
- Demonstrated knowledge of MS Office Suite (Excel, Word, PowerPoint)
- Strong attention to detail
- Excellent presentation and communication skills
- Strong organizational skills; ability to manage multiple tasks simultaneously
- Experience in a fast-paced environment