Director's Assistant (Prior PG&E experience preferred)
***************CANDIDATE NEED TO BE NEAR WORK LOCATION *******NO C2C****************
Job Title: Director's Assistant
Location: Oakland, CA (Hybrid)
ID# SEDAA3733
Pay $20 - 24/hour
Description:
LOOKING FOR CANDIDATES CURRENTLY RESIDING LOCAL TO BAY AREA/WORK LOCATION-OAKLAND GO.
ASSIGNMENT IS HYBRID AND REQUIRED IN OFFICE TO ASSIST SUPPORTING DIRECTORS ANYTIME REQUIRED. LAPTOP WILL BE ISSUED ONCE AVAILABLE. WITH MANAGER PRIOR APPROVAL A PRE-DETERMINED AMOUNT FOR CELL & INTERNET CAN BE EXPENSED.
Candidate will assist in supporting 3 Sr. Directors, 1 Director and teams. In addition, hoping for someone who has a home working station set up to allow for Hybrid work.
Prior PG&E experience preferred.
TOP THINGS LOOKING FOR:
1) Prior PG&E experience 2) collaborative and nimble mindset 3) no problems with working in the office between 8 to 5 (assuming 1 hour total required breaks).
TOP SKILL SETS LOOKING FOR:
PG&E systems & tools, PO system, Taulia, Excel, Word, PowerPoint, Outlook.
Job Description:
- Calendaring, Scheduling & Meeting Logistics: Manage and prioritize calendar for Sr. Directors and Director.
- Arrange ongoing/recurring as well as ad hoc meetings and conference calls. Schedule conference rooms and set up audio visual tools. Coordinate and ensure meeting logistics are in place.
- Reschedule appointments. Greeting and escorting external parties to scheduled meetings. Proofread, edit, and format written correspondence, and documents for signature. Prepare or assist in preparing documents, reports, presentations, meeting materials. Process, distribute mail. Take mail to Post Office at times. Arranging conference facilities, catering.
- Prepare expense reports for Sr. Director and Directors. Assist with HR organization change requests (OCRs), and personnel change requests (PCRs). Assist with entering time in timekeeping system.
- Complete building services requests. Backup other administrative assistants as required. Order (occasionally pick-up) and set up meals and refreshments for meetings and department events. Process required payments within deadlines. Address ad hoc work-related requests.