SEDAA

*************LOCAL CANDIDATES TO BAY AREA ONLY******************

POSITION#1

Requisition Title: Administrative Clerk

Location - San Jose, CA (Remote)

Pay range - $40K - 50K/Annum

Description:

LOOKING FOR CANDIDATES CURRENTLY RESIDING LOCAL TO BAY/AREA NEAR WORK LOCATON-SAN JOSE AND MUST BE WITHIN CLIENT'S SERVICE TERRITORY. ASSIGNMENT IS REMOTE. CLIENT LAPTOP WILL BE ISSUED. ALSO, A MONITOR, KEYBOARD, MOUSE, DOCKING STATION, WIRES IF NEEDED.

WITH MANAGER PRIOR APPROVAL CAN SUBMIT EXPENSE OF PRE-DETERMINED AMOUNT FOR CELL PHONE AND INTERNET REIMBURSEMENT.

TOP THINGS LOOKING FOR:

•  Admin experience
•  Microsoft Office experience
•  Expense reporting

Position Summary:

This position is in the SM Network Deployment organization of the SmartMeter project. The successful candidate will be responsible for performing various administrative tasks, including invoice verification, SAP data entry & retrieval, and logging/tracking of data & issues.

Responsibilities:

• Promote safe practices and conduct in accordance with Corporate Safety policy.
• Conduct all business activities in full compliance with established laws, regulatory commitments, policies, standards, procedures, guidelines, work aids and safety compliance requirements.
• Conduct all activities in an ethical and honest manner. Model the safety values through action and words.
• Create notifications as necessary for work requiring Estimating or M&C labor (e.g., new pole installations, transformer installations, etc.).
• Enter shipper file and SM gas & electric network installation data.
• Retrieve data and convert to Excel spreadsheets as needed for reports.
• Verify accuracy of installation vendor invoices with assigned Project Managers.
• Identify disputed items.
• Manage & maintain information request log and SharePoint folders.
• Take and maintain meeting minutes.
• Look up & retrieve customer address information for CC&B, as needed.
• Provide administrative support for various initiatives as needed.
• Perform special tasks as assigned.
• Process time cards for SM Network Deployment group. Input, reconcile various date reports, as needed.

Qualifications

• Minimum Qualifications
• High School Diploma
• Must have qualifying score on both the written Clerical Test Battery (CTB)
• 2 years of secretarial/administrative experience supporting leadership staff

Other:

• Managing for results - ability to plan, organize, and successfully handle multiple
• tasks, ability to work under pressure
• Communication - excellent verbal and written communication skills
• Proficient with Excel, SharePoint, and Outlook

Desired Qualifications

• A.A. or higher in Bus. Admin or related field

******************LOCAL CANDIDATES TO BAY AREA ONLY******************

POSITION#2

Job posting # - 3229

Job title: Executive Assistant

Location - Oakland, CA 

Pay range - $40K - 50K/Annum

**ASSIGNMENT IS ON-SITE AT THE OAKLAND GENERAL OFFICE MON-THURS AND REMOTE ON FRIDAY. 

Description:

LOOKING FOR CANDIDATES LOCAL TO BAY AREA/WORK LOCATION-OAKLAND. CLIENT LAPTOP, CELL PHONE AND A DESK WILL BE ASSISGNED ON-STIE AT WORK LOCATION WITH NECESSARY MONITOR AND EQUIPMNENT.

TOP THINGS LOOKING FOR:

• Office assistance duties
• Onboarding/offboarding team members
• meeting/event planning

Job duties:

• Calendaring, Scheduling & Meeting Logistics: Arrange ongoing/recurring as well as ad hoc meetings and conference calls. Schedule conference rooms and set up audio visual tools. 
• Coordinate and ensure meeting logistics are in place. Reschedule appointments. Greet and escort external parties to scheduled meetings. Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status and resolution.
• Track action items using a follow-up system, communicate and report on status. Documentation, Records Management & Filing: Prepare or assist in preparing documents, reports, presentations, meeting materials, publishing/posting material. Prepare copies, arrange materials. Coordinate Travel & Events: Handle all travel-related aspects for individuals and groups. Arranging facilities, catering. 
• Manage logistics for travel, group and events arrangements. Audit/monitor for adherence to corporate travel guidelines. Office Supplies & Equipment Ordering: Order and maintain an inventory of items required. Order new equipment or schedule, service / maintenance. 
• Order supplies. Handle HR-related administrative tasks including organization chart updates, Order LAN ID and assets for new hires. Complete building services requests. 
• Handle all aspects of new employee on-boarding. 
• Create Presentations: Create, assemble, modify, proofread presentations, spreadsheets, reports. Backup Other Administrative Assistants: Backup and support to other Assistants as required. Prior PG&E experience preferred.

JOB CODE: 3229, 3234