SEDAA

****************Local candidates to California only *******No C2C Candidates************

Job title:  Contract Administrator
Location: Oakland, CA (Hybrid)

Job id # 3213

LOOKING FOR A LOCAL CANDIDATES ONLY TO BAY AREA/WORK LOCATION(S)**

Hybrid – the role should be onsite at Oakland Office or San Ramon offices 1 to 2 days per week. 

The 20% travel was to account travel to Oakland general office and /or San Ramon offices.

Mileage approved to be expensed with manager prior approval and when applicable. *Client laptop, client cellphone, client monitor will be provided. *

TOP THINGS:

1.  Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2.  Communication skills Verbal/writing with internal and external stakeholders
3.  General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness

Overview: This position manages environmental compliance permits for Environmental Programs, primarily focusing on the Hazardous Materials and Water Quality Programs, with backup responsibilities for Air Quality tasks.

Responsibilities:

1. Permit Coordination (70% of workload):

• Manage approximately 1500+ permits issued by state and local environmental agencies. The number of permits may expand or contract based on workplans and regulatory changes.
• Review and process fees associated with:
• Certified Unified Program Agency (CUPA) permits
• Construction General Permit
• Discharges
• Dredge and Fill
• Fire department permits
• Spill emergency response fees
• Water system permitsRespond to Staff (including Environmental Field Specialist (EFS), Environmental Scientists and Land Planners and their leadership) queries regarding permit status.
• Query and action designated Salesforce reports
• Resolve permit and invoice discrepancies through direct communication with Staff and regulatory agency staff, and review of online agency compliance systems.
• Maintain and update project, facility  & permit records as well as associated objects in Salesforce to manage and track permit status, including invoice payments.
• Conduct fee payments by ACH on request
• Maintain electronic archives of permit documents in Salesforce and mail hard copies to Staff for posting onsite.
• Additional tasks as assigned

2. Mail Management (10% of workload):

• Travel to the office 2 days a week to retrieve and scan incoming mail for all permit programs.
• Prepare and send outgoing mail via USPS, UPS, or Pony Express (inter-company service) as needed.
• Additional tasks as assigned

3. Significant Compliance Obligations (less than 5% of workload):

• Coordinate the annual payment of two critical tax fees: CDTFA Hazardous Waste Generator and Hazardous Substance Environmental Fees.

4. Special Projects Support (5% of workload):

• Provide general support for special projects/training on an as-needed basis.
• Backup for air quality permit tasks on an as-needed basis: sending/receiving mail, air permit tracking, invoice processing, and emission inventory reporting coordination.

Reporting Structure:

• Directly reports to the Supervisor, Environmental Programs.
• Dotted-line reports to Managers in other programs if supported.

****************Local candidates to California only *******No C2C Candidates************

Job title:  Contract Management Analyst
Location: Oakland, CA (R)

Job id # 3175

Description:

LOOKING FOR CANDIDATES LOCAL TO BAY AREA/WORK LOCATION-OAKLAND GENERAL OFFICE. ASSIGNMENT IS HYBRID AND WILL BE REQUIRED ON-SITE MINIMUM ONCE A MONTH AND POTENTIALLY MORE DEPENDING ON BUSINESS NEED.

LAPTOP WILL BE ISSUED. 

TOP THINGS LOOKING FOR:

• 1. Familiarity with a company’s Sourcing/Procurement/Contracting process
• 2. Proven track record of being able to quickly understand and distill complex processes into easily digestible instructions/guides
• 3. Ability to serve as a single point of contact and guide others through complex processes

Job Description:

The selected candidate would be the Sourcing subject matter expert that 1) understands the end-to-end Sourcing process, 2) is able to document that process, 3) develop aids to help Program Managers successfully navigate the RFP/RFQ, contracting, change order process (cyber security, privacy reviews, budget updates), and 4) facilitate the Digital Strategy, Cyber Security, Privacy review process. Additionally, the person in this role would also help coordinate solicitations and submit new contract and change order requests.

Core Tasks:

•  Document existing processes and create training materials
• Perform a stock take of current contracts and develop a timeline for actions required for each including timelines and key milestones
• New Contracts

o Work with existing Program Managers and Sourcing to

• Understand the current steps a Program Manager needs to take to onboard a new vendor, establish a new contract, and complete all required internal PG&E Sourcing hurdles, like cyber security, digital strategy, privacy, and legal
• Develop a training aid that helps Program Managers navigate the steps they need to take to create new contracts
• • When to engage with IT
• • When to engage with Cyber Security
• • When to engage with Digital Strategy
• • When to engage with Privacy
• • When to engage the vendor
• • When to engage Legal
• • RFPs/RFQs

o Work with existing Program Managers and Sourcing to develop a

• Scope of work for the RFP/RFQ process
• Easy to follow step-by-step guide Program Managers can use to walk them through the RFP/RFQ process
• A RFP/RFQ timeline/training aid

o Coordinate the RFP/RFQ process, like contract opportunity announcements, bidders conference, scoring team

• Existing Contracts

o Work with existing Program Managers and Sourcing subject matter experts to

• - Document the current Sourcing process Program Managers must follow to update contracts
• - Develop a training aid that helps Program Managers navigate the steps they need to take to update/modify/extend existing contracts

For example,

• When do Program Mangers need to submit a new Engagement Request versus utilizing an existing Engagement Request?
• When does an Master Service Agreement (MSA) cover new and existing contracts with the same vendor?

Minimum Qualifications:

• 1-3 years of experience working with contracts
• BS/BA Degree, or equivalent work experience

Desired Qualifications:

• Familiarity with Client' s Sourcing and Procurement processes is a plus
• Experience working with an investor-owned utility
• High level of organization
• Strong communication skills
• Ability to communicate complex processes to a wide audience

***************************************************************************************

JOB# 2- 3145

Job title: Contract Administrator

Location: Rocklin, CA (Remote)

LOOKING FOR CANDIDATES CURRENTLY RESIDING IN BAY AREA/NEAR WORK LOCATION. ASSIGNMENT IS REMOTE. 

CLIENT WILL PROVIDE LAPTOP. 2 EXTERNAL MOINITORS NEEDED. CALLS WILL BE CONDUCTED VIA MS TEAMS.

TOP THINGS LOOKING FOR:

(Journal Entry experience / Vendor experience / Problem solving skills)

• Ability to Process GRs (good receipts) , journal entry experience
• Ability to review and process invoices submitted by outside vendors
• Ability to be as a backup support to team members with GRs, journal entries, review/ process invoices

Job Duties:

Invoice Review & Processing:

• Reviews invoices to ensure that rates, scope and terms are consistent with contracts. Confirms actual work performed with Line of Business.
• Primarily responsible for facilitating meetings with vendors and LOB to resolve invoice discrepancies of rates charged against the CWA and Catalogue contract pricing structure and elevating issues to management as appropriate for resolution.
• Primarily responsible for reconciling vendors’ accounts receivable reports and resolving issues required to complete payment.
• Identifies and escalates contract errors or inconsistencies.
• May post goods receipts (GRs) and support allocation of funds in partnership with the Accrual Owner and Budget Owner.
• Provides metrics, overview and guidance to the Line of Business (LOB) to ensure accuracy of GRs posted by others.
• Proactively maintains balanced purchase orders (POs) to ensure vendor payments are processed timely. Analyzes PO imbalances using various tools (e.g., SAP, Ariba, Microsoft Excel, etc., and various other financial reports) working to resolve any issues.
• Works with Budget Owner to reduce payment cycle times
• Clears blocked invoices in accordance with the terms and conditions of the contract and/or purchase order. Coordinates with suppliers and accounts payable as needed.
•  Develops and maintains vendor relationships for purposes of billing and invoicing for CWA’s and Catalogue contracts. Works with vendors to improve timeliness and accuracy of invoicing.

Contracts, Change Orders and Purchase Orders:

• Supports the tracking of approval status of contracting documents from inception through approval and ensures that documents are routed expeditiously with the goal of avoiding After the Fact Purchase Orders and maintaining funding for approved work.
• Collaborates with LOB and Sourcing to ensure contracts are set up correctly to facilitate invoicing process with correct accounting and cost breakdowns.
• Assists in monitoring available funds against approved amounts for each contract and notifies Contract Specialist and/or LOB if a contract extension is needed.
•  Close out purchase orders after verifying with LOB and vendor that all contractual obligations have been met.
•  Provides secondary review of compliance information for vendor use, inclusive of but not limited to insurance, state licensing, gold shovel, ISN, and union signatory status.

Cost Tracking:

• Identify and record cost savings from invoice validation process.
• Perform KB61 transactions which reallocates costs to capital or expense orders (e.g., invoices at the PO level).

Records Management & Reporting:

Helps maintain proper record keeping of all invoicing and related documents per company standards, ensuring accuracy and consistency of data.

Accrual Process:

• Assists with the monthly accrual process by providing information and guidance on the various accruals processes.
• Provides data on invoices in process to LOB partners, AO and/or contractors for their use in preparing their accrual.
• Posts requested accrual entries if the AO is not able to post the accrual.
• Supports proper cost accounting to eliminate SOX deficiencies.

****************Local candidates to California only *******No C2C Candidates************

JOB# 2 - 2864

Job title: Contract Management Analyst

Location: Oakland & San Ramon, CA (Hybrid)

Description:

LOOKING FOR LOCAL CANDIDATES ONLY, CURRENTLY RESIDING IN BAY AREA/NEAR WORK LOCATION. ASSINGMENT IS HYBRID AND ON-SITE AT OAKLAND OFFICE 2-3 TIMES PER WEEK. PERSONAL PHONE FOR USE ON ASSIGNMENT WHEN NEEDED. NO EXPENSE REIMBURSEMENT.

TOP THINGS LOOKING FOR:

1. Contract management experience
2. Background in accounting or finance
3. Team player / strong communication skills

• Responding to client inquiries regarding contract specifics; and producing or updating software tools, which deal with contract information.
• Conduct thorough independent review of power contracts and related documents, identifying critical information or patterns.
• Producing detailed Contract Summaries and Scheduling/Dispatch protocols; identifying potential contractual issues and solutions; investigating contract questions/issues raised by clients; or performing complex numerical analyses relative to power contracts' capacity and energy costs.
• Monitor contracts' compliance with contract and other applicable regulatory and legal requirements, and report on performance to internal parties at client, and regulatory agencies such as the California Public Utilities Commission (CPUC) and California Energy Commission, as required.
• Work with counterparties as their existing contracts are modified, extended or transitioned to new contracts by 
• client negotiators.Inform them about the options available to them for continuing to sell their energy to client. Support client negotiators to develop and sign new contracts.Represent company in, participate and/or monitor regulatory proceedings at the Federal Energy Regulatory Commission and the CPUC, as necessary, including the CPUC proceeding where client's power contracts' contract administration is reviewed for compliance (the Energy Resource Recovery Account (ERRA) Compliance Review) and other proceedings as they affect contract administration.
• Constantly look for ways to improve the Contract Management process, whether to make it more cost-effective, easier, or more thorough. Examples of such work have included automation of reports, process simplification and documentation and creation of a contract database.
• Provide back-up support for other members of the Contract Management section to ensure smooth operation of team. Perform other duties that may be assigned from time to time.

Qualifications

Minimum Qualifications

• 1 - 3 years experience working with contracts; preferably power contracts
• Energy industry knowledge; understanding of energy & utility terms
• BS/BA degree, or equivalent work experience
• Desired Qualifications
• Engineering or Accounting degree
• Knowledge of California energy market
• Understanding of CPUC and FERC regulatory framework
• High level of organization
• Strong communication skills (written and oral)
• Familiarity with Enviance milestone tracking system
• Familiarity with FileNet electronic document storage system

JOB CODE: 3213, 3175, 3145, 2864