Contract Administrator
****************Local candidates to California only *******No C2C Candidates************
JOB# 1
Job title: Contract Management Analyst
Location: Oakland & San Ramon, CA (Hybrid)
Description:
LOOKING FOR LOCAL CANDIDATES ONLY, CURRENTLY RESIDING IN BAY AREA/NEAR WORK LOCATION. ASSINGMENT IS HYBRID AND ON-SITE AT OAKLAND OFFICE 2-3 TIMES PER WEEK. PERSONAL PHONE FOR USE ON ASSIGNMENT WHEN NEEDED. NO EXPENSE REIMBURSEMENT.
TOP THINGS LOOKING FOR:
- Contract management experience
- Background in accounting or finance
- Team player / strong communication skills
- Responding to client inquiries regarding contract specifics; and producing or updating software tools, which deal with contract information.
- Conduct thorough independent review of power contracts and related documents, identifying critical information or patterns.
- Producing detailed Contract Summaries and Scheduling/Dispatch protocols; identifying potential contractual issues and solutions; investigating contract questions/issues raised by clients; or performing complex numerical analyses relative to power contracts' capacity and energy costs.
- Monitor contracts' compliance with contract and other applicable regulatory and legal requirements, and report on performance to internal parties at client, and regulatory agencies such as the California Public Utilities Commission (CPUC) and California Energy Commission, as required.
- Work with counterparties as their existing contracts are modified, extended or transitioned to new contracts by
client negotiators.Inform them about the options available to them for continuing to sell their energy to
client. Support client negotiators to develop and sign new contracts.
- Represent company in, participate and/or monitor regulatory proceedings at the Federal Energy Regulatory Commission and the CPUC, as necessary, including the CPUC proceeding where client's power contracts' contract administration is reviewed for compliance (the Energy Resource Recovery Account (ERRA) Compliance Review) and other proceedings as they affect contract administration.
- Constantly look for ways to improve the Contract Management process, whether to make it more cost-effective, easier, or more thorough. Examples of such work have included automation of reports, process simplification and documentation and creation of a contract database.
- Provide back-up support for other members of the Contract Management section to ensure smooth operation of team. Perform other duties that may be assigned from time to time.
Qualifications
Minimum Qualifications
- 1 - 3 years experience working with contracts; preferably power contracts
- Energy industry knowledge; understanding of energy & utility terms
- BS/BA degree, or equivalent work experience
- Desired Qualifications
- Engineering or Accounting degree
- Knowledge of California energy market
- Understanding of CPUC and FERC regulatory framework
- High level of organization
- Strong communication skills (written and oral)
- Familiarity with Enviance milestone tracking system
- Familiarity with FileNet electronic document storage system
JOB#2
Job title: Contract Administrator
Location: Oakland & San Ramon, CA (Hybrid)
Description:
**LOCAL CANDIDATES REQUIRED ONLY** Hybrid – the role should be onsite at Oakland Office or San Ramon offices 1 to 2 days per week. The 20% travel was to account travel to Oakland general office and /or San Ramon offices.
TOP THINGS:
- Proficiency using Salesforce/ SAP/Microsoft tools preferred.
- Communication skills Verbal/writing with internal and external stakeholders
- General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness
This Associate contract manager position manages environmental compliance permits for Land and Environmental Management (primarily for the Air Quality and Hazardous Materials Programs).
- As permit coordinator, the AES manages approximately ~ 1000 permits issued by state and local environmental agencies, and reviews/processes fees associated with: (1) all minor air quality sources, (2) most Title V permitted facilities, (3) LNG air permits, (4) PERP registrations, (5) CUPA permits, (6) fire department permits, (7) spill emergency response fees, and (8) some water system permits.
- The AES regularly responds to Environmental Field Specialist (EFS) queries regarding permit status and resolves permit and invoice discrepancies by: direct communication with assigned EFS and regulatory agency staff, and review of on-line agency compliance systems. The AES maintains and updates permit records in Salesforce to manage and track permit status (including invoice payments) and maintains permit electronic archives on SharePoint and Salesforce. (70% of workload). The AES works with EFS to coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts. (10% of workload)
- Travel to office 1-2 days a week to retrieve and scan incoming mail. Prepare and send outgoing mail via USPS, UPS, or Pony Express (inter-company service) on an as needed basis. (10% of workload)
- The AES coordinates the annual payment of two particularly complex and critical compliance obligations: (1) AB 32 COI invoice – over $4 million and (2) BOE Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee. (less than 5% of workload)
- General special projects support on an as-needed basis (5% of workload)
The AES directly reports to the Manager, Air Quality, Environmental Management & Programs and dotted-line reports to the Managers, in other programs if supported.