SEDAA

****************Local candidates to California only *******No C2C Candidates************

JOB TITILE - Contract Administrator

LOCATION - Oakland & San Ramon CA - hybrid (1-2 DAYS PER WEEK

Pay - $55k- 70k/annum

Description:

ONLY SUBMIT CANDIDATES CURRENTLY RESIDING IN BAY AREA/NEAR WORK LOCATION-OAKLAND. ASSIGNMENT IS HYBRID AND REQUIRED ON-SITE IN OAKLAND OR SAN RAMON OFFICES 1-2 DAYS PER WEEK.

LAPTOP WILL BE ISSUED. CELL PHONE AND MONITOR WILL BE PROVIDED.

TOP THINGS LOOKING FOR:

1.  Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2.  Communication skills Verbal/writing with internal and external stakeholders
3.  General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness

Overview: This position manages air quality compliance permit renewals, with backup responsibilities for Hazmat and Water Quality tasks.

Responsibilities:

1. Permit Coordination (75% of workload):

•  Manage approximately 700+ permits/registrations issued by state and local agencies, including:
•  Minor air quality source permits
•  Title V air quality permits
•  Liquefied Natural Gas (LNG) air permits
•  Portable Equipment Registration Program (PERP) registrations
•  Process permit fee payments in online payment system.
•  Coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts.
•  Respond to Environmental Field Specialist (EFS) queries regarding permit status.
•  Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
•  Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
• Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.

2. Mail Management (15% of workload):

•  Travel to the San Ramon office 1-2 days a week to retrieve and scan incoming mail for all permit programs.
•  Prepare and send outgoing mail via USPS, UPS, or Pony Express (intracompany service) as needed.

3. Significant Compliance Obligations (less than 5% of workload):

•  Coordinate the annual payment of critical AB 32 Cost of Implementation (COI) fee.

4. Special Projects Support (5% of workload):

•  Provide general support for special projects/training on an as-needed basis.
•  Backup for hazmat/water quality permit tasks on an as-needed basis.

Reporting Structure:

•  Directly reports to the Manager, Air Quality Program.
•  Dotted-line reports to Managers in other programs if supported.

****************Local candidates to California only *******No C2C Candidates************

Job Title: Government Contract Acquisition & Proposal Manager (Currently Part time, potential to convert to FTE)

Location: San Ramon, CA (Hybrid - 3 Days onsite)

Looking for a candidate who can fully handle onboarding for government contracts (including BART, Caltrans, state, and other agencies) and manage the proposal/estimate process from start to finish:

TOP 3 THINGS:

• Previous staffing agency experience or similar
• Proven negotiation skills and success in obtaining/wining Gov/State RFP bids
• Great written and verbal communication skills specifically in working w/Gov and State agencies having contacts and relationships w/Gove and State agencies is a plus

Company Overview:We are a small but ambitious Corporation seeking to expand into government contracting opportunities with agencies such as BART, Caltrans, local municipalities, and various state and federal entities. We are looking for a self-driven, highly organized professional to take full ownership of the contract acquisition process from registration to award.

Position Summary:The Government Contract Acquisition & Proposal Manager will be responsible for positioning our company to successfully bid on and win government contracts. This role will manage the entire process—including identifying opportunities, completing registrations and certifications, writing proposals and estimates, and ensuring compliance with agency requirements. The ideal candidate is both strategic and hands-on, with deep knowledge of public procurement processes and a proven ability to navigate complex requirements.

Key Responsibilities:

Onboarding & Registration:

• Complete all necessary registrations for federal, state, and local government contracting portals (e.g., SAM.gov, Cal eProcure, BART procurement systems, Caltrans vendor registration).
• Obtain and maintain all required certifications (e.g., small business, DBE, MBE/WBE, etc., if applicable).

Opportunity Identification:

• Research, monitor, and track relevant bid opportunities across federal, state, local, and transportation agencies.
• Maintain a bid calendar with upcoming solicitations, deadlines, and submission requirements

Proposal Development:

• Prepare, write, and submit complete bid packages, including technical proposals, estimates, cost breakdowns, and supporting documentation.
• Ensure all proposals comply with solicitation requirements, formatting guidelines, and submission deadlines.

Estimating & Pricing:

• Develop accurate and competitive cost estimates for services or projects, factoring in labor, materials, subcontractors, and overhead.
• Collaborate with company leadership to determine bid strategies and profit margins.

Compliance & Recordkeeping:

• Maintain up-to-date knowledge of procurement rules, contract clauses, and compliance requirements for each agency.
• Keep organized records of bids, submissions, awards, and feedback for continuous improvement.

Contract Administration (Post-Award):

• Assist with contract kickoff, compliance reporting, and any modifications or amendments as needed.

Qualifications:

• Proven experience managing government contracting processes from registration to award.
• Familiarity with procurement systems such as SAM.gov, Cal eProcure, and agency-specific vendor portals (BART, Caltrans, etc.).
• Strong proposal writing and technical documentation skills.
• Experience preparing detailed cost estimates and pricing proposals.
• Excellent organizational skills with the ability to manage multiple bids simultaneously.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and online procurement portals.
• Strong communication and interpersonal skills to interact with agency procurement officers and internal team members.

Preferred Qualifications:

• Experience in construction, transportation, or related service industries.
• Knowledge of small business certifications and compliance programs.
• Understanding of contract law and public procurement policies.

****************Local candidates to California only *******No C2C Candidates************

JOB TITILE - Contract Management Analyst
LOCATION - Oakland, CA - hybrid, once a month

Pay - $30/hr-39/hr 
Description:

LOOKING FOR ONLY SUBMIT CANDIDATES LOCAL TO BAY AREA/WORK LOCATION-OAKLAND GENERAL OFFICE. ASSIGNMENT IS HYBRID AND WILL BE REQUIRED ON-SITE MINIMUM ONCE A MONTH AND POTENTIALLY MORE DEPENDING ON BUSINESS NEED.

TOP THINGS LOOKING FOR:

1.  Familiarity with a company’s Sourcing/Procurement/Contracting process
2.  Proven track record of being able to quickly understand and distill complex processes into easily digestible nstructions/guides
3.  Ability to serve as a single point of contact and guide others through complex processes

Job Description

The selected candidate would be the Sourcing subject matter expert that 1) understands the end-to-end Sourcing process, 2) is able to document that process, 3) develop aids to help Program Managers successfully navigate the RFP/RFQ, contracting, change order process (cyber security, privacy reviews, budget updates), and 4) facilitate the Digital Strategy, Cyber Security, Privacy review process. Additionally, the person in this role would also help coordinate solicitations and submit new contract and change order requests.

Core Tasks:

• Document existing processes and create training materials

• Perform a stock take of current contracts and develop a timeline for actions required for each including timelines and key milestones

• New Contracts

o Work with existing Program Managers and Sourcing to

Understand the current steps a Program Manager needs to take to onboard a new vendor, establish a new contract, and complete all required internal PG&E Sourcing hurdles, like cyber security, digital strategy, privacy, and legal

Develop a training aid that helps Program Managers navigate the steps they need to take to create new contracts

• When to engage with IT

• When to engage with Cyber Security

• When to engage with Digital Strategy

• When to engage with Privacy

• When to engage the vendor

• When to engage Legal

• RFPs/RFQs

o Work with existing Program Managers and Sourcing to develop a

Scope of work for the RFP/RFQ process

Easy to follow step-by-step guide Program Managers can use to walk them through the RFP/RFQ process

A RFP/RFQ timeline/training aid

o Coordinate the RFP/RFQ process, like contract opportunity announcements, bidders conference, scoring team

• Existing Contracts

o Work with existing Program Managers and Sourcing subject matter experts to

Document the current Sourcing process Program Managers must follow to update contracts

Develop a training aid that helps Program Managers navigate the steps they need to take to update/modify/extend existing contracts

For example,

• When do Program Mangers need to submit a new Engagement Request versus utilizing and utilizing an existing Engagement Request?

• When does a Master Service Agreement (MSA) cover new and existing contracts with the same vendor?

Minimum Qualifications:

1-3 years of experience working with contracts

BS/BA Degree, or equivalent work experience

Desired Qualifications:

Familiarity with PG&E's Sourcing and Procurement processes is a plus

Experience working with an investor-owned utility

High level of organization

Strong communication skills

Ability to communicate complex processes to a wide audience

JOB CODE: 3399